Budget Management Support (Contract)

Job Description

Provide administrative and operational support for budget management activities, including monitoring budget utilisation, tracking project expenditures, coordinating procurement transactions, maintaining accurate financial records, and ensuring compliance with established financial and procurement procedures. The role supports effective budget tracking, reporting, and expenditure control to facilitate smooth project and business operations.

Responsibilities

• Initiate and process CAPEX, OPEX and COGS Purchase Requisitions (PR) in accordance with established procurement procedures.

• Receive, review and process CAPEX, OPEX and COGS Purchase Orders (PO).

• Prepare and issue Purchase Orders (PO) for contract staff engagements.

• Prepare, maintain and update accurate procurement and transaction records for audit and reporting purposes.

• Monitor and track project-related budget utilisation and expenditures to ensure alignment with approved allocations.

• Manage vendor registration, onboarding and related documentation.

• Drive the harmonisation and standardisation of spend management processes to improve operational efficiency and compliance.

• Undertake other ad hoc administrative, procurement and operational responsibilities as assigned.

Requirements

• This is a temporary 9-month position under a third-party outsourced contract.
• Diploma or Bachelor's Degree in Business Administration, Finance, Accounting, Supply Chain Management, Procurement or a related field.
• Minimum 2–3 years of relevant experience in procurement, purchasing, finance operations or administrative support.
• Familiarity with CAPEX, OPEX and COGS procurement processes, including Purchase Requisitions (PR) and Purchase Orders (PO).
• Basic understanding of budget monitoring, expenditure tracking and financial documentation.
• Experience in vendor registration, onboarding and vendor management processes.
• Proficient in Microsoft Office applications, particularly Excel, for data management, reporting and tracking.
• Strong organisational and administrative skills, with good attention to detail and accuracy in maintaining records.
• Good coordination, communication and stakeholder management skills, with the ability to work effectively across different departments.
• Ability to manage multiple tasks, prioritise workloads and meet deadlines in a fast-paced working environment.
• Proactive, meticulous and adaptable, with the ability to work independently and handle ad hoc assignments.